Getting started
Do I need to make an account to be part of this project?
Yes! You need to create a login to transcribe so that the website will save your progress, and so that you can go back to your transcriptions.
How do I sign up?
Click Sign Up and it will bring you to a new page where you enter your email, password, full name, and display name. Then just click Sign Up button on the bottom, and you’re done!
What does DRAW do with my login information?
DRAW does not use login information for anything but user identification on the site. We will never sell your information or provide it to third parties outside of any requirement by law.
What browser version does DRAW Support?
DRAW supports the latest version of Chrome, with Firefox partially supported. We do not recommend using Internet Explorer or Safari while transcribing on the site
I already have an account, but have forgotten the password/login. What do I do?
On the Log In page, there is a link called “Forgot your password?” which, once you click it, will prompt you for the email you used for DRAW. This will send you instructions on how to reset your password.
What happens to the information I transcribe?
Three things:
1. A group of McGill researchers will perform statistical analyses of the weather data in order to identify trends in the past climate.
2. The data will be committed to international databases where it will be used - along with millions of other observations from all around the globe - to reconstruct models of past climate.
3. The data will be made accessible to historians and sociologists interested in the impact of weather on culture and population dynamics.
For more information, look at the DRAW Terms of Use.
Transcriptions (General)
What are the “Page Column Labels Guide,” and the “Time Column Guide”?
The “Page Column Labels Guide” is on the top of the transcription page, and is the upper headings/labels of the logbook. Those headings are frozen so that you can continue to transcribe without having to constantly scroll up and down to see which column you are in. The “Time Column Guide” is on the left side of the transcription page, and corresponds with the date so that you will always know which day you are working on.
Check out Step 2: Set Up Your Transcription Environment in the Getting Started Tutorial for more information.
How do I change the time and date once I start transcribing?
You can either pick a date by clicking the clock icon and clicking on the proper day, or you could manually type in the day in the textbox below where it says “Date and Time.”
You can do the same thing with the time. Change it by clicking the clock icon and using the arrows above and below the time to change it, or by manually typing it in.
Check out Step 3: Changing the Date and Time in the Getting Started Tutorial for more information and images.
Entering Data
They wrote a 'T' in the cell - what do I do?
A 'T' written in the cell represents the word 'trace', which in turn means that there was an amount too small to measure. When you encounter this type of observation, either transcribe what you see ('T') or the word 'trace'.
What do I do if there is a sum and/or average under relative humidity?
Consult the “Transcription Tips: Relative Humidity Average” blog post for the different variations of relative humidity average that may appear, and how to recognize them. Once you have identified a relative humidity average, it should be transcribed using the “Transcriber comments” field, which can be found furthest to the right in your Transcriber panel. Type “Relative humidity average:” or “RH avg:” followed by the value. Use 11:59pm as the associated time for this Transcriber Comment so that it appears in a logical place in the data table relative to the other observations. Using a Transcriber Comment will cause the data to stand out in post-processing, so that it can be correctly interpreted.
In this example, 263 is the sum of 91+90+82, and 88 is the average, calculated by dividing the sum (263) by the number of observations (3).
Should I type the observations exactly as written or make corrections?
Yes! It is important that the data be as close to the original ledgers as possible. If you think the observer made a mistake, please resist the urge to correct it. We will analyze the entries later on and identify the unlikely observations at that time.
"" or 'ditto' is written in the cell - what do I do?
Ditto marks are used sometimes when the value in the cell immediately above is repeated. Observations were usually taken every 3 hours starting at 1:48 AM. On some pages, all the subsequent observation times are written as 4:"", 7:"", 10"", etc.
There is no field to add in the Sums and Means rows for the logbook I am working on. What do I do?
Please ignore the Sums and Means rows when you encounter them!
Why are there only three entries on some days?
On Sundays they would only take three readings, so this is not unusual. Only fill in teh three rows of observations that you see.
Why are two rows of observations at the top, separate from the others? Do I transcribe these like normal rows?
While usually observations were taken down in order from morning to night, sometimes our observers would extract two times 12 hours apart (8am and 8pm for example) and place them at the top of the day's observations for easy comparison. Please transcribe these like any other row of data!
How do I transcribe offset observations?
It often happens that observers wrote observations across many columns, especially in the 'Clouds' fields. In the example below, '4CiCu' belongs in the 'Upper' column. 'W' which stands for West goes in the 'Direction' column. '5CuSt' goes in the 'Lower' column and '9' goes in the 'Total to Tenths' column.
How do I transcribe stacked observations?
Stacking observations one on top of the other is also relatively common. In this case, simply write the stacked observations in the same field box.
What do I do if there are observations at the far left, before the date and time column?
If you see observations in this column, like the example page seen here, please transcribe this data in the "Transcriber's Comments" field.
What do I do if there is a single dot or period in the cell?
As seen in this image, a dot or period indicates an empty cell with no data. Transcribe it as you would an empty cell selecting 'Empty' from the options in the dropdown menu.
How do I mark an empty cell?
If nothing is written in a given column, select 'Empty' from the options in the dropdown menu
What if the observations are illegible and I can't read it?
You are not alone. Reading the handwriting can be hard – even the experts struggle with it. Try to do your best, but sometimes all you can do is guess.
Look for clues – if you are dealing with a numerical value, look at the other measurements on the page for hints. For instance, "1"s and "7"s can sometimes be hard to differentiate. Say you are hesitating between a temperature measurement of 13°F or 73°F, look at the other temperature measurement on the page as well as the date. If it is winter, 13°F is more plausible. Whereas, if it is a summer month, opt for 73°F.
Sound out the word - there was no spellcheck when the observations were recorded. Hence, some words may be misspelled or spelled phonetically.
Ask for help - turn to those around you for their suggestions or contact us via Facebook or email to get help!
What do I do if there is a line through the data or if it is scratched out?
When entering data, there is an option in the drop-down menu for “Retracted/ Line Through.” Instead of entering any numbers/symbols, simply use that option in the drop-down.
What do I do if the highlighted box doesn’t cover the observation?
Don’t worry! You can resize, move, or delete the highlighted box. Hover over the highlighted box. Three little white boxes will appear on the left: edit the annotation, resize the annotation, reposition the annotation. You can use them to make changes to your transcription, or the highlighted box you have created.
On the right in the highlighted box is a little red box: delete the annotation. This can be used to delete the transcription data that the highlighted box represents.
Check out Step 4: Start Transcribing in the Getting Started Tutorial for more information.
Mistakes
What if I make a mistake?
You can always go back to your previous transcriptions through the 'Transcribe' tab at the top and selecting 'My Transcriptions', selecting the desired record, choosing the annotation you wish to modify and changing the erroneous value for the correct one.
If I accidentally delete the annotation, what do I do?
You will have to re-enter the data for that observation and save it again.
I entered the data for the entire row and saved, but when I checked the details on “My Transcription” page, only part of the data that I entered appeared. What happened?
You must save the data you entered in each tab before moving on to the next. You will have to go back and enter the missing data again.
If I accidentally click back while transcribing, what will happen to my transcriptions?
If you clicked on the “Save” button before you went back, then your data entry will be there when you go back to transcribing. Any pervious data that you had saved will also be there. If not, then you will have to re-enter the data for your last observation.
It's Not You, It's Me (Known Issues)
We are currently working on these issues so we thank you for your patience!
Rolling pop-up boxes appear when I create annotation boxes
This issue can occur when you choose the option 'Mark annotated area and don't show me again' after you save the annotation successfully. It will cause the coloured pop-up to appear in multiples (if you have completed 6 sections, you will have 6 pop-ups, etc.).
A work around for the moment is refreshing the page between transcribing tabs, or by closing and re-opening the transcriber panel after each row of data.